Camp Policies & Procedures

Have you registered your child for a Magik Theatre camp or class? Still considering it? See our Camp Policies and Procedures below to address any questions you may have.

If your questions are not addressed here, please contact our Education Department at education@magiktheatre.org.

Magik Theatre is dedicated to creating an inclusive environment where students are valued as individuals with their own thoughts, skills, and backgrounds that bring a unique perspective to our group. 

At Magik Theatre Camps, Classes, and Workshops, we create an environment in which all are asked to honor and uphold community agreements to foster connectedness, safety, and kindness. 

Students will have access to a calming center available with sensory-friendly fidgets in order to provide students space to self-regulate. Our staff will ensure they are welcomed back into the group as soon as they are comfortable to do so. 

If there are any particular accommodations that would positively benefit a student’s experience in this setting, we ask that grown-ups communicate needs and best practices in the appropriate section on the registration form so that staff can be mindful and proactive with care.

Magik Theatre does not guarantee that camps which are canceled due to circumstances beyond our control (i.e., weather, power outage) will be made up; in the event we must cancel due to circumstances beyond our control, no refunds will be issued. 

In rare instances, camps may be canceled 2 weeks prior to the start of camp due to low enrollment. A full refund will be issued in these cases. 

We do not offer make-up days due to a child’s inability to attend, and no refunds will be issued if a child misses camp due to illness or other circumstances. You may request a transfer to a different camp week (based upon availability and cancellation policy stipulations) or request a credit for the following summer sessions. 

We ask that you please communicate any planned absences either via email prior to the start of camp, or to camp staff on the first day of camp. This will help us to create a productive camp rehearsal schedule.

Any cancellations must be communicated by email (education@magiktheatre.org) before May 1, 2024. If canceled before May 1, tuition will be refunded in full, less a $100 administrative fee. 

If canceled between May 1st and May 26th, 50% of the tuition will be refunded. 

There are no refunds after May 27th, though you may either request a credit for a week of camp in Summer 2025 but does not include costs paid for extended care. If the week of camp is not redeemed in summer 2025, the amount paid can be applied towards Summer 2026 registration costs. 

Credits and amount paid will not transfer past two years. 

If you are registered for a camp and need to change sessions, this must first be approved by Camp Management via email. Upon approval, a $50 administrative fee will be applied and must be paid to confirm the change. 

If your camp session is canceled due to low enrollment, you will be refunded your tuition payment in full.

We do not offer refunds based on our mask, vaccination, or COVID-19 health and safety policies.

Please note that if a scheduled class, camp, workshop, or enrollment is canceled for any reason, Magik Theatre cannot issue an automatic refund. A refund will be issued through organization with the Education Department which will take up to 7-10 business days.

Magik Theatre Summer Camp sessions are held Monday to Friday from 9:00 am to 3:30 pm. We ask that campers be dropped off no earlier than 15 minutes before the start of camp (8:45 am) and picked up no later than 3:45 pm. 

Campers are not allowed to walk home from camp without written consent from a guardian. A detailed arrival and dismissal procedure will be communicated to all parents and guardians prior to the start of camp.

Camp staff will only release campers to approved parents or guardians. Please be prepared to show your authorized pick-up cards and photo I.D. We thank you in advance for helping us protect your child.

If you need to pick up your camper early from camp, please relay to staff or email education@magiktheatre.org so that camp staff can ensure to have your camper ready. You must follow the above pick-up procedures. 

Late Pick Up: A $10 charge will be issued and charged to the card on file if a child is picked up more than 15 minutes after class/camp/workshops end. An additional fee of $1 per minute will be issued and charged starting at 3:50 pm. Please ensure that your child is picked up on time.

Campers will wait inside the theatre until camp staff coordinate for campers to be escorted to your vehicle accordingly. Please note that this will only be available from 3:30 pm-3:45 pm. After that time, parents/guardians must walk into the theatre to sign out their campers (see pick-up policy above).  

Guardians will fill out all forms online, including Emergency Notification, Student Release/Pick-up Contacts, Medications, Special Needs, and Photo Release.

A staff member will call the primary parents/guardians first. They will then contact the listed emergency contacts if a student becomes ill or has an accident/injury. 

In the event of an accident/injury, Magik Theatre provides ice packs, band-aids, and uses appropriate first-aid practices. The incidents will all be documented and a copy provided to parents/guardians at pick-up. 

Any emergency medication such as epi-pens, insulin, glucagon, or inhalers should be left in the care of the Camp Manager along with information on how to administer them in the event of an emergency. 

If staff deem that a child needs emergency attention, we will call 911 first, the primary parents/guardians, and then emergency contacts will be notified. Children will be transported via ambulance to the nearest hospital.

Early and After Care is supervised by Magik camp staff. It consists of unstructured time for campers in which they may read, play board games, or practice the skills they learned from the camp day. 

Extended Care may be purchased during the online registration process or prior to the start of the camp.

Early Care is available daily from 7:30 am to 9:00 am for $125 per camp session per camper. 

After Care is available daily from 3:30 pm to 5:00 pm for $125 per camp session per camper. 

If you would like to purchase both Early and After Care, the cost is $225 per session per camper. 

Should you need Early Care, After Care, or both for individual days during the week, please email education@magiktheatre.org and staff will contact you to process payment at the daily rate of $25 for Early or After, and $50 for both. 

You may also register for Extended Care once the camp week has started, though this can only be done after confirmation of care and charge has been completed through Camp Management.

Magik Theatre wants all students to have a fun and safe experience in our programs. Magik Staff will ensure to utilize positive engagement strategies and reiterate community agreements for students to practice mindfulness. Magik Staff will also use discretion when redirecting behavior with students and communicating these moments to parents for their awareness and support. 

If camp staff observe that a student is not positively responding to redirection or may require more attention, the Camp Manager will contact parents to discuss and decide if it is in the best interest for the student, staff, and group that they continue. In the rare event that a student does not continue their camp week, a refund will not be issued per camp cancellation policy.  

By definition, bullying is a repeated pattern and intentional use of force, hurtful teasing, threats, intimidation, and aggressive dominance towards others. Bullying can be verbal, physical, socially and in cyber spaces. Bullying  goes against the values, community agreements, and environment Magik Theatre aims to cultivate in camps/classes/workshops. As a result, bullying cannot be excused or permitted to exist in this space. This will result in immediate and permanent removal from camp.

In order to provide campers with a safe and supportive environment, Magik Theatre maintains a strict “Zero Tolerance” policy in regard to physical or verbal abuse, theft, vandalism, weapons, and the use of any and all illegal substances. Any student found in violation of this policy will be asked to leave the camp and no refunds will be issued.

All students should be prepared to eat lunch with minimal aid from staff. All students must be prepared to use the bathroom independently, including follow-up hygiene practices. Magik Theatre’s facilities include multi-stall toilets for girls and stall toilets and urinals for boys. At this time Magik Theatre does not have non-binary restroom accomodations in our facility.

Magik Theatre Camps and Classes take place at Magik Theatre located in Hemisfair Park (420 S. Alamo Street.)

Magik Theatre is a fully vaccinated company, and all teachers and staff are required to show proof of COVID-19 vaccination before starting employment.

COVID-19 vaccinations are recommended for campers, but not required.

Face masks are not required but we will provide masks upon request.

By participating in Magik Theatre Summer Camps, you voluntarily assume all risks related to COVID-19 exposure. We reserve the right to change our policies and to require masks, for any reason, based on the recommendations of the CDC or San Antonio Public Health.

If there is a positive COVID-19 case within a camp cohort we will notify all parents and guardians; we will not disclose the name of the positive camper. If there is a confirmed positive case within your child’s group, we will require all students and teachers to wear a mask through the end of the camp period. We will regularly clean and sanitize spaces and surfaces. We will maintain a supply of adult and child-sized masks, available to campers and staff at any time. We will also stock hand sanitizer in every classroom.

What we ask you to do:

  • If your camper shows symptoms of illness, you will be asked to come to pick your camper up from camp. They are welcome to return to camp after symptoms have resolved. Magik Theatre will not administer tests to your camper.
  • Please do not send your child to camp if they are experiencing any signs of illness.
  • If you have been notified that your camper has been in close contact with someone who has tested positive for COVID-19, we ask that you send them to camp with a mask.

The Education Staff will note any medical conditions, allergies, or special needs (languages spoken, recent injuries, behavioral issues and strategies [ADD, ADHD, separation anxiety, etc.]) listed in the medical section of your Emergency Form.

These notes will be shared privately with all teachers. Our camps and classes strive to be an inclusive experience. Open communication with families helps us create a successful environment for every camper.

If a child requires any medication in a non-emergency situation, over-the-counter or prescription, an authorized parent/guardian must come to camp to administer.

Hemisfair Park is a very safe location, with plenty of park police readily available to assist should the need arise. But, we understand that leaving your child in any place can be stressful. Rest assured we’ve taken the following steps to ensure your child’s safety:

  • Magik camp staff have passed national FBI background checks. 
  • Magik Theatre Box Office Staff lock the doors on the sides and to the front of the Theatre. In the event that patrons purchase tickets at the theatre, Box Office Staff and Camp Staff ensure that campers are kept safe and separate from the area. 
  • Additional Magik Theatre staff members are also on site to assist should the need arise.
  • Box Office Staff members can communicate to Magik Camp Staff members if campers need to be picked up during camp hours.

We work to ensure your child’s privacy and protection. For this reason, we do not allow any parents and guardians to stay in classrooms. This also helps us provide a safe creative environment where students are autonomous, accountable for their own creative experience, without distractions.

Should the downtown corridor become difficult to access due to celebrations in the park, construction, or anything of the sort, campers will wait inside the theatre until you arrive.

Information on parking around Magik Theatre can be found on our Parking and Directions page.

Magik Theatre is no longer able to offer payment plans for summer camps. Limited scholarships for camps are awarded on a case-by-case basis based on the availability of funds. Scholarship applications will open in February 2024 for Summer Camps.

We strongly suggest that nothing of value be brought to camp. Cell phones, tablets, and other electronic devices are only allowed to be used during break and lunch times. Magik Theatre assumes no responsibility for any lost or damaged personal items.

We strongly suggest that nothing of value be brought to camp. Magik Theatre assumes no responsibility for any lost or damaged personal items.

In alignment with theatre practices, we ask that cell phones, tablets, and other electronic devices are not used during the camp day. Should a parent or guardian need to contact their camper or communicate information to them, they may contact Camp Management and/or the Magik Theatre Box Office. Without digital distractions, campers are able to be present and focus on their artistic growth, and create a strong ensemble with their peers.

Magik Theatre will obtain a signed media release form to ensure which students have agreed or denied consent. Confirmed consent provides Magik Theatre with the right to use photos and videos taken during camps and performances for promotional (via print or the web) and archival purposes. 

In an effort to respect campers’ privacy, ensure safety, and allow campers to maintain focus, we do not permit audience members to photograph, videotape, or record campers during camp performances.

Scholarships are now closed.

Limited scholarships for camps are awarded on a case-by-case basis based on the availability of funds. We have determined awards for our current allocation, but the scholarship form will remain open until the end of May, and you are still welcome to submit an application!

In the event we obtain more funding, we will award more scholarships in the future. Applications will also be kept on file should any availability open up.

Apply Here

Campers need to bring their own (peanut and nut-free) lunch and snacks. 

Please send food that does not need to be refrigerated or microwaved. Additionally, we encourage all students to bring their own water bottles with their names on them so that they can stay hydrated all day long! Concessions will not be available for purchase during the camp day. 

In alignment with theatre practices, we ask that cell phones, tablets, and other electronic devices are not used during the camp day. These items should be left in their bags until the end of the camp day. Should a parent or guardian need to contact their camper or communicate information to them, they may contact Camp Management and/or the Magik Theatre Box Office. Without digital distractions, campers are able to be present and focus on their artistic growth, and create a strong ensemble with their peers. 

Please leave all toys, jewelry, or any items of material or sentimental value that your child would not want to be lost or broken at home. Magik Theatre is not responsible for lost or stolen items and assumes no responsibility for any lost or damaged personal items.

Campers will be required to wear their camp t-shirts every day of camp. This helps us better identify our campers and keep kids safe. Each registration comes with one complimentary t-shirt. Additional shirts will be available for $10.

As campers will be physically active throughout the camp day, we do not recommend any clothing that would not offer proper coverage for movements such as (but not limited to) spinning, crawling, or being upside down.

Campers should wear closed-toed shoes to camp.